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SmartWaste Scan: AI-powered data capture for construction sites
Take a photo of a waste transfer note or material ticket on your phone or tablet, or upload a document from your desktop — and the AI engine extracts the data automatically. Material types, quantities, waste carrier details, licence validation. Accurate, consistent, ready to report.
See SmartWaste Scan in action
Watch our video to understand how SmartWaste Scan can revolutionise your materials and waste data capture process.
*This figure is based on initial user testing; individual results may vary depending on factors such as document complexity and current workflows.
How it works
Capture
Take a photo on your phone or tablet, or upload from desktop
Scanning
Extract
AI reads the document in any orientation and populates waste and material type, quantities, suppliers, carriers, and skips
Extracting
Verify
Licences checked against the Environment Agency's public register — duty of care in seconds
Checking
Report
Data flows into SmartWaste for BREEAM evidence and ESG disclosure
Complete
95%+
data completion and accuracy
Any orientation
upside down, sideways, or standard
Seconds
from photo to duty of care check
Why teams choose SmartWaste Scan
Eliminate manual data entry
The AI engine extracts waste and material types, quantities, suppliers, carriers, and skips directly from your documents. No retyping. No transcription errors.
Built-in duty of care compliance
Waste carrier licences and permits are verified against the Environment Agency's public register at the point of data capture. Every waste movement is checked before it reaches your reports.
Works the way your sites work
Capture documents on a phone or upload from a desktop. Scan works offline on site and syncs when you have a connection.
One platform for everything
Scan feeds directly into SmartWaste — the comprehensive ESG management platform tracking carbon, waste, materials, biodiversity, energy, water, and social value.
Supply chain engagement
Your waste carriers and subcontractors can upload documents directly into the system, removing double-handling and giving you cleaner data from source.
See what SmartWaste Scan can do on your projects
Book a private demonstration
30 minutes with your team. We will walk you through real waste transfer notes, delivery notes, and other site documents — so you can see exactly how Scan handles the complexity your teams deal with every day.
SmartWaste Scan V3 in action
Redacted screenshots from live project data
Material delivery note — scanned vertically, data populated automatically
Multi-item extraction — plasterboard and plywood from a single scan
Waste transfer note — kg-to-tonnes conversion and duty of care capture
What our customers say
"SmartWaste has significantly improved the accuracy and consistency of our materials reporting. The level of detail we're now able to capture is far greater than before, and the platform has helped streamline the entire data-collation process across our projects. One of the most impactful features has been the ability for our waste carriers to upload information directly into the system. This removes unnecessary double-handling, reduces errors, and ultimately gives us more reliable data to support our sustainability reporting."
Zara Gardner
Sustainability advisor, Collins Construction
"We're encouraging our contractors to engage with SmartWaste Scan to improve compliance and contribute to our Sustainability targets. The ease of use of the tool means that we're seeing much more reported, both in material types and volume than previously. This data will help inform our long-term Sustainability ambitions and build up evidence for our schemes subject to BREEAM targets."
Simon Mintoft
Environmental manager, Ardmore Construction
"We manage a significant amount of excavation waste, which typically generates a high volume of paperwork. SmartWaste Scan has helped reduce paperwork by enabling simple checks for the desktop user."
Toby Harvell
Sustainability engineer, VolkerFitzpatrick
Get in touch
For more information about SmartWaste Scan and how it can support your sustainability goals:
Contact us now
We manage a significant amount of excavation waste, which typically generates a high volume of paperwork. SmartWaste Scan has helped reduce paperwork by enabling simple checks for the desktop user.
Trusted by leading contractors
FAQ’S For SmartWaste Scan
Yes. The mobile component of SmartWaste Scan (i.e. taking a photo of a document) will work offline. Document images will be queued on an offline device until an internet connection is re-established.
SmartWaste Scan is not a traditional mobile app that needs to be downloaded from an app store. Instead, it is a web-based solution that can be accessed through a web browser or by adding a shortcut to the website on your device's home screen, like a mobile app.
Yes, all users of SmartWaste Scan, including site users, will need a valid email address to access the system.
Yes, the desktop user can bulk upload documents and notes that are received via email into the SmartWaste Scan system.
Yes, the site user can press the 'Scan more documents' button to quickly add additional documents from the same supplier to SmartWaste Scan.
The desktop user has full control over user access to the system. If a site user leaves, the desktop user can remove their access to ensure data security and integrity.
Yes, it's possible for data to be duplicated if uploaded through different channels. The desktop user can identify and remove any duplicate entries to maintain data accuracy.
Discover the complete SmartWaste platform
Learn how SmartWaste helps construction companies streamline environmental reporting, ensure compliance, and drive sustainability goals.
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