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SmartWaste Scan: AI data capture for construction sites
Take a photo of a waste transfer note, material ticket, fuel delivery note or electricity or gas meter on your phone or tablet, or upload a document from your desktop, and the AI engine extracts the data and fills the form. Material types, quantities, waste carrier details, licence validation, fuel deliveries and meter readings. You check the record, then submit it to SmartWaste.
See SmartWaste Scan in action
Watch how SmartWaste Scan reads site documents and meter photographs and submits the data to SmartWaste.
*This figure is based on initial user testing; individual results may vary depending on factors such as document complexity and current workflows.
How it works
Capture
Photograph a document on your phone, or upload from desktop
Scanning
Extract
AI reads it and fills in the form: waste, materials, fuel deliveries or meter readings
Extracting
Verify
You review the data. Waste carrier licences are checked against the Environment Agency's public register
Checking
Report
Data goes into SmartWaste for BREEAM evidence and ESG reporting
Complete
95%+
data completion and accuracy
Any orientation
upside down, sideways, or standard
Seconds
from photo to duty of care check
*This figure is based on initial user testing of waste transfer notes and material delivery notes; individual results may vary depending on factors such as document complexity and current workflows.
Why teams choose SmartWaste Scan
Reduce manual data entry
The AI engine extracts waste and material types, quantities, suppliers, carriers and skips from your documents, and now fuel deliveries and meter readings as well. Less retyping. Fewer transcription errors.
Fuel and energy records from a photograph
Photograph an electricity or gas meter, or upload a fuel delivery note, and Scan extracts the details. The photograph is stored with the record as evidence.
Built-in duty of care compliance
Waste carrier licences and permits are verified against the Environment Agency's public register at the point of data capture. Every waste movement is checked before it reaches your reports.
Works the way your sites work
Capture documents on a phone or upload from a desktop. Scan works offline on site and syncs when you have a connection.
One platform for everything
Scan feeds directly into SmartWaste — the comprehensive ESG management platform tracking carbon, waste, materials, biodiversity, energy, water, and social value.
Supply chain engagement
Your waste carriers and subcontractors can upload documents directly into the system, removing double-handling and giving you cleaner data from source.
See what SmartWaste Scan can do on your projects
Book a private demonstration
30 minutes with your team. We will walk you through real waste transfer notes, delivery notes, and other site documents — so you can see exactly how Scan handles the complexity your teams deal with every day.
SmartWaste Scan in action
Redacted screenshots from live project data
Material delivery note — scanned vertically, data populated automatically
Multi-item extraction — plasterboard and plywood from a single scan
Waste transfer note — kg-to-tonnes conversion and duty of care capture
Fuel delivery note: delivery details extracted, usage entered by the user
Electricity meter: reading and date extracted from the photograph, submitted as evidence
What our customers say
"SmartWaste has significantly improved the accuracy and consistency of our materials reporting. The level of detail we're now able to capture is far greater than before, and the platform has helped streamline the entire data-collation process across our projects. One of the most impactful features has been the ability for our waste carriers to upload information directly into the system. This removes unnecessary double-handling, reduces errors, and ultimately gives us more reliable data to support our sustainability reporting."
Zara Gardner
Sustainability advisor, Collins Construction
"We're encouraging our contractors to engage with SmartWaste Scan to improve compliance and contribute to our Sustainability targets. The ease of use of the tool means that we're seeing much more reported, both in material types and volume than previously. This data will help inform our long-term Sustainability ambitions and build up evidence for our schemes subject to BREEAM targets."
Simon Mintoft
Environmental manager, Ardmore Construction
"We manage a significant amount of excavation waste, which typically generates a high volume of paperwork. SmartWaste Scan has helped reduce paperwork by enabling simple checks for the desktop user."
Toby Harvell
Sustainability engineer, VolkerFitzpatrick
Get in touch
For more information about SmartWaste Scan and how it can support your sustainability goals:
Contact us now
We manage a significant amount of excavation waste, which typically generates a high volume of paperwork. SmartWaste Scan has helped reduce paperwork by enabling simple checks for the desktop user.
Trusted by leading contractors
FAQ’S For SmartWaste Scan
Yes. The mobile component of SmartWaste Scan (i.e. taking a photo of a document) will work offline. Document images will be queued on an offline device until an internet connection is re-established.
SmartWaste Scan is not a traditional mobile app that needs to be downloaded from an app store. Instead, it is a web-based solution that can be accessed through a web browser or by adding a shortcut to the website on your device's home screen, like a mobile app.
Yes, all users of SmartWaste Scan, including site users, will need a valid email address to access the system.
Yes, the desktop user can bulk upload documents and notes that are received via email into the SmartWaste Scan system.
Yes, the site user can press the 'Scan more documents' button to quickly add additional documents from the same supplier to SmartWaste Scan.
The desktop user has full control over user access to the system. If a site user leaves, the desktop user can remove their access to ensure data security and integrity.
Yes, it's possible for data to be duplicated if uploaded through different channels. The desktop user can identify and remove any duplicate entries to maintain data accuracy.
It is submitted to SmartWaste with the record as supporting evidence, so the reading and the image that supports it are stored together.
No. A delivery note does not carry usage information, so the fuel usage field is entered manually after the other fields have been extracted.
Start reading and start date are filled from the previous saved reading for the meter you select. If none exists, you enter them.
Records submitted through Scan carry an icon in SmartWaste, so users and administrators can tell them apart from manually entered records.
Discover the complete SmartWaste platform
Learn how SmartWaste helps construction companies streamline environmental reporting, ensure compliance, and drive sustainability goals.
Book a 30-minute demonstration